DIR 3 KYC

Every director holding DIN and fulfilling the specified criteria (as mentioned below) must file DIR KYC -3 mandatorily.

Besides that, any director filing his KYC detail for the first time or wants to update any KYC information with MCA has to submit their KYC details in e form DIR-3 KYC annually at the MCA portal.

Director Identification Number (DIN) is an 8-digits unique number that is allotted to all individuals who are directors or intended to become directors in companies or designated partners in a Limited liability partnership.

However, once the DIN holder has submitted his KYC details and doesn’t require to update, he can submit his annual KYC by filing the DIR-3 KYC web service.

What is DIR 3 KYC?

DIR 3 KYC is the form that is filed by every individual possessing Director Identification Number (DIN). Filing of DIR 3 KYC is mandatory for all the directors to approve or disqualify status at the MCA portal. 

The purpose of filing DIR 3 KYC is to ensure that correct details through relevant documents of the DIN holders, i.e., directors, are updated at the MCA portal. Further, it helps the government to trace the directors in case of any fraud or non-compliance committed by them.

Their are two forms named upon form filling process. DIR3 EKYC & DIR KYC. EKYC is basically form filling which is completely online and is done on MCA portal and does not require any fees. The process is explained in later part with screenshots. The DIR3 KYC is a downloadable form which is used to fill if filled after due date.

Note: DIR 3 KYC e-form shall be certified by a practicing Chartered Accountant or Cost Accountant or Company Secretary.

Who should file DIR 3 KYC?

Filing of DIR 3 KYC is mandatory if the director is fulfilling the below-mentioned conditions, i.e., 

From the financial year 2019-20 onwards

• Every director who has been allotted DIN by the end of the financial year and
• Having “Approved” DIN status. 

Documents required for filing DIR 3 KYC

• 2 passport-sized photographs
• Copy of PAN card
• Copy of Aadhaar card
• Copy of permanent and present address proof, i.e., bank statement, electricity bill, etc. 
• Digital signature of the director 
• Copy of passport, in case of DIN holder, is of foreign nationality.

Process of filing DIR 3 KYC  

Here is the step-by-step process that you need to follow for filing DIR 3 KYC:

Step 1: Download the FORM from the MCA portal http://www.mca.gov.in/MinistryV2/companyformsdownload.html.

Step 2: Fill the required details in the DIR 3 KYC Form, i.e.,

• Name and address of the director (as mentioned in the PAN card)
• Declare nationality 
• Age declaration
• Details of permanent and current residential address

Step 3: PAN Verification by clicking on the “Verify income-tax PAN” button.

Step 4: Enter contact details, i.e., mobile number and email number, and verify the same through OTP. 

Step 5: On successful verification, the required documents must be uploaded by the applicant.

Step 6: The last step is to authenticate e-Form digitally by a practicing Chartered Accountant/Cost Accountant or a Company Secretary with the DSC and submit the form.

Once all the above steps are completed, one shall submit DIR 3 KYC, and the system will generate an SRN number for future use. Further, the applicant will also receive an acknowledgment in his/her email id.

DIR 3 EKYC FORM STEPS

1.  

GO TO MCA 21 WEBSITE

2.   

LOGIN TO MCA WEBSITE

3.

CLICK DIR 3 E KYC & FILL FORM AND SUBMIT WITH OTP

4.

THEN IF FORM FILLING IS DONE TIME THEN SRN WILL BE GENRATED WITHOUT FEES

Due date of filing DIR 3 KYC

The due date of filing DIR 3 KYC is before 30th September of the succeeding financial year. This form is to be filed every year at the MCA portal.

Consequences/Penalty provisions for non -filing of DIR 3 KYC

The companies act, 2013 read with Companies (Appointment and Qualification of Directors) Rules, 2014 contains the provisions for non-filing of DIR 3 KYC are as follows:

• If Form DIR 3 KYC is not filed within the due date, then the DIN of the individual will be deactivated at the MCA portal.
• The late filing of DIR 3 KYC also attracts a penalty of Rs. 5000, i.e., after making payment, only the deactivated DIN shall be activated. 

Conclusion 

Every director having DIN must submit the KYC every year in the form of DIR 3 KYC. This article has explained all points that a director should know about the DIR 3 KYC applicability, procedure, due dates, and consequences. Therefore, every individual who holds DIN must follow the KYC compliances within the due date to keep his DIN activated and avoid penalty.